Potluck Signups, RSVPs & Shared Food Planning
Simple enough to start today. Powerful enough to keep using.
Plan your potluck, collect RSVPs, coordinate main dishes, sides, desserts, drinks, and supplies, and see what’s still needed—all with one simple link. Set quantities so you don’t end up with six desserts and no plates.
✓ No Guest Accounts
✓ No App Downloads
Potlucks already take enough coordination.
Stop piecing together RSVPs, dish lists, reminder emails, and event details. SameTeam keeps everything together so you can focus on bringing people together—not chasing who is bringing what.
Choose What Your Potluck NeedsRSVPs, Signups—or Both
Use SameTeam for guest RSVPs, food and supply signups, or both together in one simple event.Choose exactly what your potluck needs.
Collect clear RSVPs without chasing replies.
Guests choose Yes, Maybe, or No, add their party size, and update their response from their personal link.
Make food and supply signups easy to understand.
List main dishes, sides, desserts, drinks, supplies, and quantities so guests can choose exactly what to bring.
Connect attendance and signups in one event.
Guests can RSVP and choose a dish, drink, supply, or setup and cleanup role from the same link—so you know how many are coming and what they’re bringing.
How Potluck Signups Work
Create your potluck, share one link or QR code, and see who’s coming, what’s covered, and what’s still needed.
1 Create Your Potluck
Add the event details and choose RSVPs, signups, or both. Add dishes, drinks, supplies, helper roles, and quantities.
2 Share One Link
Send it by email, text, invitation, newsletter, or QR code. Guests respond without accounts or app downloads.
3 Track What’s Coming
See who’s attending, what’s already covered, and what’s still needed—then send reminders from your dashboard.
One dashboard for you. One simple link for every guest.
Track RSVPs, dishes, supplies, quantities, reminders, and guest updates in one place—without requiring anyone to create an account or download an app.
Stay on top of every detail
- Track Yes, Maybe, and No responses, party sizes, and notes
- Manage main dishes, sides, desserts, drinks, supplies, and quantities
- Add setup and cleanup helper roles
- Organize signup needs into categories
- See what’s covered and what’s still needed at a glance
- Set event capacity and response deadlines
- Send reminders
- Duplicate events and export responses
Simple from the first click
- RSVP and choose what to bring from one link
- No account or app download
- No ads
- Confirmation email and personal update page
- Add the event to their calendar
- Contact information isn’t public
Today’s potluck. Tomorrow’s next event.
Use the same simple tool for the next shared meal, appreciation lunch, or community gathering.
Churches, PTAs, neighborhood groups, and nonprofits plan meals and events all year long. Duplicate a past potluck instead of starting over, and keep every RSVP and dish signup in one dashboard.
- Duplicate past potlucks
- RSVPs + food signups together
- One dashboard for every event
New! AI event images & flyers. Create fun event images for potlucks, picnics, and shared meals with AI, plus printable flyers with a QR code. AI generation is included with paid plans. See plans →
Ready to make your next potluck easier? Create your first event free—no credit card required.
A potluck signup tool for every kind of gatheringA potluck signup tool for every kind of gathering
From church fellowship meals and office lunches to neighborhood gatherings and family celebrations.From church fellowship meals and office lunches to neighborhood gatherings and family celebrations.
Office Potlucks
Organize team lunches, holiday parties, appreciation meals, and workplace celebrations.
Lunches & celebrations
Neighborhood Gatherings
Coordinate block parties, HOA events, cookouts, and community celebrations.
Block parties & cookouts
Family Gatherings
Make reunions, holiday meals, birthdays, and celebrations easier to coordinate.
Reunions & holiday meals
Teams & Clubs
Plan team dinners, end-of-season parties, club meetings, and shared meals.
Team dinners & parties
Simple Pricing
Your first event is free—no credit card required. Participants always participate for free.
Unlimited events. Unlimited participants.
Plans start at $12/month, billed annually. Month-to-month plans are also available.
Organizer
For people who organize events throughout the year.
- Unlimited events & participants
- RSVPs + volunteer signups
- Signup categories + dates/times
- Manual + automatic email reminders
- Response tracking + signup coverage
- Duplicate events
- CSV exports
- Scheduled volunteer-hours CSV export
- AI Event Images & Flyers — 20 generations/month
- Printable flyers with QR codes
Pro
For organizations that plan and manage events together.
- Everything in Organizer
- Up to 5 Event Hubs — separate links for different groups
- Up to 25 admins — manage events together
- My Signups — guests view and update their RSVPs and signups across your group’s events
- Scheduled volunteer-hours CSV export
- Volunteer self-service hours reports
- AI Event Images & Flyers — 60 generations/month
Only organize events part of the year?
Choose monthly billing, cancel when your season ends, and return whenever you’re ready. Your events and responses stay saved, so you don’t have to start over next season.
Frequently Asked Questions
Answers to common questions about organizing potluck RSVPs, dishes, supplies, quantities, and reminders with SameTeam.
Is the potluck signup free?
Yes. Your first SameTeam event is free with no credit card required. Guests always participate for free, and every event can include unlimited participants. To keep creating events, choose Organizer ($12/month billed annually, or $15 month-to-month) or Pro ($28/month billed annually, or $35 month-to-month).
Can I cancel between seasons and come back later?
Yes. Choose monthly billing, cancel when your season ends, and resubscribe whenever you’re ready. Your events and responses stay saved. You can continue to view and export available event responses from your account, subject to our data retention practices. Guest access pauses after a short grace period and picks back up when you resubscribe, so there’s no need to start over next season.
Do guests need a SameTeam account?
No. Guests can RSVP, choose what to bring, and review event details directly from the link you share—no account, app download, or password required.
Can I combine RSVPs with food and supply signups?
Yes. Create an RSVP-only event, a signup-only event, or combine guest RSVPs with dishes, drinks, supplies, and cleanup help in one event. You can also add a question—like “Any food allergies we should know about?”—to any event.
Can I limit how many guests sign up for each item?
Yes. Set the quantity needed for every dish, drink, supply, or helper role. Guests can see what is Remaining or Full, helping prevent duplicate dishes and missing essentials.
Can guests update what they are bringing?
Yes. Each guest receives a confirmation email with a personal page for reviewing or updating their RSVP, party size, note, and potluck selections before your deadline.
Can I send potluck reminders and share a QR code?
Yes. On Organizer and Pro plans, send reminders from your private dashboard anytime or turn on an automatic reminder about 24 hours before the event. Every published event also includes a shareable link and QR code for invitations, emails, flyers, signs, and printed materials. For more ideas, read our potluck signup guide.
What are Event Hubs?
Event Hubs are a Pro feature that let you organize events into separate, shareable pages—your upcoming potlucks and any other group events you’re organizing. Create up to five hubs for different groups, choose which events appear in each, and include the same event in more than one hub when needed. Guests open a hub link to find the event they need—no account required.
Planning a potluck? Keep every RSVP and dish in one place.
Create your first potluck free. Guests don’t need accounts, apps, or logins.
SameTeam is family-owned and built alongside the organizers who use it.