Online Sign-Up Sheet for Events, Volunteers & More
Simple enough to start today. Powerful enough to keep using.
Create an online sign-up sheet for RSVPs, volunteer shifts, roles, potluck dishes, supplies, and more—all with one simple link. Track responses, quantities, and what’s still needed.
✓ No Guest Accounts
✓ No App Downloads
Coordinating people shouldn’t require five different tools.
Stop piecing together forms, spreadsheets, paper lists, and email threads. SameTeam keeps RSVPs, volunteer roles, shifts, requested items, and reminders together so you can focus on the event—not chasing responses.
Choose What Your Sign-Up Sheet NeedsRSVPs, Signups—or Both
Use SameTeam for RSVPs, signup sheets, or both together in one simple event.Choose exactly what your event needs.
Collect clear RSVPs without chasing replies.
Participants choose Yes, Maybe, or No, add their party size, and update their response from their personal link.
Make every role, item, and shift easy to understand.
Show volunteer shifts, potluck dishes, supplies, and quantities so participants can choose exactly how they want to help.
Connect attendance and signups in one event.
Participants can RSVP and choose roles, shifts, food, or supplies from the same link—without creating an account.
How an Online Sign-Up Sheet Works
Create your event, add the roles, shifts, food, supplies, or other needs people can claim, and share one link or QR code.
1 Create Your Sign-Up Sheet
Add event details and choose RSVPs, signups, or both. Add roles, items, shifts, quantities, food, or supplies.
2 Share One Link
Send it by email, text, newsletter, website, flyer, or QR code. Participants respond without accounts or app downloads.
3 Track Responses & Coverage
See who’s coming, what has been claimed, and what’s still needed—then send reminders from your dashboard.
One dashboard for you. One simple link for everyone else.
Track RSVPs, signup needs, volunteer shifts, quantities, reminders, and participant updates in one place—without requiring anyone to create an account or download an app.
Stay on top of every detail
- Track Yes, Maybe, and No responses, party sizes, and notes
- Manage volunteer roles, shifts, food, supplies, and quantities
- Organize signup needs into categories
- Add dates and times to shifts and items
- See remaining and full coverage at a glance
- Set event capacity and response deadlines
- Add up to 5 custom questions to any sign-up sheet
- Send reminders
- Duplicate events and export responses
Simple from the first click
- RSVP or sign up for a role, item, or shift from one link
- No account or app download
- No ads
- Confirmation email and personal update page
- Add the event to their calendar
- Contact information isn’t public
More than one signup sheet.
Create today’s signup sheet without rebuilding your organizing system for the next event.
Every sign-up sheet lives in the same dashboard, so you can duplicate last month’s event, reuse your roles and items, and see every response in one place.
- Duplicate past sign-up sheets
- RSVPs and signups together
- One dashboard for every event
Ready to create your online sign-up sheet? Your first event is free—no credit card required.
Online sign-up sheets for every kind of groupOnline sign-up sheets for every kind of group
For the people coordinating volunteers, events, meals, supplies, teams, and communities.For the people coordinating volunteers, events, meals, supplies, teams, and communities.
Community Groups
Coordinate service projects, donation drives, neighborhood events, and practical needs.
Projects, drives & events
Teams & Clubs
Plan team events, concessions, snacks, carpools, committees, and group activities.
Teams, clubs & activities
Simple Pricing
Your first event is free—no credit card required. Participants always participate for free.
Unlimited events. Unlimited participants.
Plans start at $12/month, billed annually. Month-to-month plans are also available.
Organizer
For people who organize events throughout the year.
- Unlimited events & participants
- RSVPs + volunteer signups
- Signup categories + dates/times
- Manual + automatic email reminders
- Response tracking + signup coverage
- Duplicate events
- CSV exports
- Scheduled volunteer-hours CSV export
- AI Event Images & Flyers — 20 generations/month
- Printable flyers with QR codes
Pro
For organizations that plan and manage events together.
- Everything in Organizer
- Up to 5 Event Hubs — separate links for different groups
- Up to 25 admins — manage events together
- My Signups — participants view and update their signups across your organization’s events
- Scheduled volunteer-hours CSV export
- Volunteer self-service hours reports
- AI Event Images & Flyers — 60 generations/month
Only organize events part of the year?
Choose monthly billing, cancel when your season ends, and return whenever you’re ready. Your events and responses stay saved, so you don’t have to start over next season.
Online Sign-Up Sheet FAQs
Answers to common questions about creating, sharing, and managing an online sign-up sheet with SameTeam.
What is an online sign-up sheet?
An online sign-up sheet lets people claim volunteer roles, shifts, food, supplies, or other needs from a shared link. With SameTeam, you can also collect RSVPs in the same event when attendance matters.
Can I create a free online sign-up sheet?
Yes. Your first SameTeam event is free with no credit card required. Participants always respond and sign up for free. To keep creating events, choose Organizer ($12/month billed annually, or $15 month-to-month) or Pro ($28/month billed annually, or $35 month-to-month). Both plans include unlimited events and participants.
Can I cancel between seasons and come back later?
Yes. Choose monthly billing, cancel when your season ends, and resubscribe whenever you’re ready. Your events and responses stay saved. You can continue to view and export available event responses from your account, subject to our data retention practices. Guest access pauses after a short grace period and picks back up when you resubscribe, so there’s no need to start over next season.
Do participants need a SameTeam account?
No. Participants can RSVP, choose roles or items, and review event details from the link you share—no account, password, or app download required.
Can I collect RSVPs and signups together?
Yes. A SameTeam event can be RSVP only, signup only, or RSVP + signup, so you can track attendance and coordinate volunteer roles, shifts, food, or supplies in one place.
Can I create volunteer, potluck, and supply signups?
Yes. Add volunteer roles, timed shifts, potluck dishes, requested supplies, or any other item your group can claim. Explore our volunteer signup software and online potluck signup tool.
Can I set quantities, deadlines, and event capacity?
Yes. Set quantities for signup needs, a response deadline, and an overall event capacity when needed. Participants can see Remaining or Full status, while organizers manage responses from a private dashboard.
Can participants update their responses and receive reminders?
Yes. Each participant receives a confirmation email with a personal page for reviewing or updating their RSVP and signups before your deadline. On Organizer and Pro plans, organizers can send email reminders anytime or turn on an automatic reminder that goes out about 24 hours before the event.
How do I create and share an online sign-up sheet?
Create an event, choose RSVPs, signups, or both, add your roles or items, and share the event link or QR code. For a complete walkthrough, read our online sign-up sheet guide.
What are Event Hubs?
Event Hubs are a Pro feature that let you organize sign-up sheets into separate, shareable pages—volunteer shifts, potluck dishes, supply requests, and more. Create up to five hubs for different groups or teams, choose which sign-ups appear in each, and include the same event in more than one hub when needed. People open a hub link to find the sign-up they need—no account required.
Create your online sign-up sheet today.
Your first event is free. Participants don’t need accounts, apps, or logins—and there are no ads.
SameTeam is family-owned and built alongside the organizers who use it.