Event Signups, RSVPs & Volunteer Scheduling
Simple enough to start today. Powerful enough to keep using.
Create events, collect RSVPs, organize volunteer signups, coordinate potlucks, and track what’s still needed—all with one simple link.
✓ No Guest Accounts
✓ No App Downloads
Planning a group event takes enough effort already.
Stop juggling RSVPs, signup lists, and reminders. SameTeam keeps everything in one place, with nothing complicated to learn—so you can focus on the event, not the logistics.
See SameTeam in Action
See how easy it is to create an event, collect RSVPs and signups, and track everything in one place.
Choose What Your Event NeedsRSVPs, Signups—or Both
Use SameTeam for RSVPs, signups, or both together in one simple event.Choose exactly what your event needs.
Collect clear RSVPs without chasing replies.
Guests choose Yes, Maybe, or No, add a party size or separate adult and child counts, and update their response from their personal link.
Make volunteer and item signups easy to understand.
Show available roles, quantities, and what is still needed so guests can choose exactly how they want to help.
Connect attendance and signups in one event.
Guests can RSVP and choose volunteer roles, dishes, or supplies from the same link—without creating an account.
How It Works
Create your event, share one link or QR code, and track every RSVP and signup in one place.
1 Create Your Event
Add your details and choose RSVPs, signups, or both—whatever your event needs.
2 Share One Link
Send a link or QR code. Guests respond right away—no accounts or app downloads.
3 Track Everything
See who’s coming, who’s helping, and what’s still needed—then send reminders.
One dashboard for you. One simple link for everyone else.
Everything you need to organize—nothing you don’t. And a refreshingly simple experience for everyone you invite.
Stay on top of every detail
- Track Yes, Maybe, and No RSVPs, adults and kids, and guest notes
- Organize volunteer roles, items, and quantities into categories
- Set dates and times for volunteer opportunities
- See what’s filled and what’s still needed at a glance
- Ask guests up to 5 questions—like dietary needs or T-shirt sizes
- Send reminders
- Duplicate events and export responses
- Calculate and export scheduled volunteer hours
Simple from the first click
- Open one link to RSVP or sign up
- No guest accounts, app downloads, ads, or marketing emails
- Confirmation email, personal update page, and add-to-calendar
- Event Hub volunteers can select shifts and print their scheduled-hours reports
Volunteer Signups That Track Hours, Too.
Make volunteer scheduling even easier. SameTeam automatically calculates scheduled volunteer hours, making it simple to track commitments, export reports, and keep volunteers organized.
Beautiful event images and flyers. Made easy.
Turn any event into a printable flyer using your event image—with your event details and a QR code guests can scan to RSVP or sign up.Turn any event into a printable PDF flyer or social PNG with a QR code guests can scan.
- Print-ready PDF plus a square PNG for social posts, email, and texts
- Custom AI artwork for event images and flyers—just describe your event
AI generation is included with paid plans. See plans →
Built for this event—and the next.
From school events and church gatherings to volunteer signups, manage everything in one place. Duplicate past events to save setup time, and keep upcoming events organized in one dashboard. Only organize part of the year? Your events stay saved between seasons, ready to duplicate when you return.
Manage multiple events in one place and duplicate past events to save time.
Ready to make your next event easier? Create your first event free—no credit card required.
Built for the people who bring communities together
For churches, schools, clubs, teams, and any group that organizes events all year long.For groups that organize events all year long.
One simple tool. So many ways to use it.
- Community festivals
- Clubs & meetups
- Sports teams & leagues
- Fundraisers & charity events
- Potlucks & picnics
- Reunions & celebrations
- Holiday parties
- Workplace events
Simple Pricing
Your first event is free—no credit card required. Keep organizing with a paid plan. Guests always participate for free.
Unlimited events. Unlimited participants.
Plans start at $12/month, billed annually. Month-to-month plans are also available.
Organizer
For people who organize events throughout the year.
- Unlimited events & participants
- RSVPs + volunteer signups
- Signup categories + dates/times
- Manual + automatic email reminders
- Response tracking + signup coverage
- Duplicate events
- CSV exports
- Scheduled volunteer-hours CSV export
- AI Event Images & Flyers — 20 generations/month
- Printable flyers with QR codes
Pro
For organizations that plan and manage events together.
- Everything in Organizer
- Up to 5 Event Hubs — separate links for different groups
- Up to 25 admins — manage events together
- My Signups — guests view and update their RSVPs and signups across your organization’s events
- Scheduled volunteer-hours CSV export
- Volunteer self-service hours reports
- AI Event Images & Flyers — 60 generations/month
Only organize events part of the year?
Choose monthly billing, cancel when your season ends, and return whenever you’re ready. Your events and responses stay saved, so you don’t have to start over next season.
Frequently Asked Questions
Is SameTeam free?
Your first event is free—no credit card required—and includes RSVPs, signups, and up to 5 custom questions. Guests always participate for free. When you’re ready to organize more events, plans start at $12/month, billed annually (month-to-month plans are also available), and both Organizer and Pro include unlimited events and unlimited participants.
Can I cancel between seasons and come back later?
Yes. Choose monthly billing, cancel when your season ends, and resubscribe whenever you’re ready. Your events and responses stay saved. You can continue to view and export available event responses from your account, subject to our data retention practices. Guest access pauses after a short grace period and picks back up when you resubscribe, so there’s no need to start over next season.
Do guests need a SameTeam account?
No. Guests can RSVP, sign up, and review event details directly from the link you share—no account or app download required.
What are Event Hubs?
Event Hubs are a SameTeam Pro feature that lets you organize events into separate, shareable pages. Create up to five hubs for different groups, programs, or teams. Choose which events appear in each hub, and include the same event in multiple hubs when needed. Guests can open a hub link to find events and RSVP or sign up without creating an account.
What kinds of events can I create?
RSVP-only events, signup-only events, or both together—for church events and service days, PTA and school events, volunteer shifts, nonprofit outreach, potlucks, clubs, sports teams, and other community events.
Can I create event images with AI?
Yes. Organizer and Pro plans include AI Event Images & Flyers—describe your event, choose a style, and SameTeam creates a custom event image or flyer artwork. Organizer includes 20 AI generations a month and Pro includes 60, shared between event images and flyer artwork. Any organizer can also choose a ready-made gallery image or upload their own.
Can I make a printable flyer for my event?
Yes. Create a printable PDF flyer or a square PNG for social posts using your event image. Your event details are added exactly as written, along with a QR code guests can scan to RSVP or sign up. Organizer and Pro plans can also create custom flyer artwork with AI. You can start a flyer while your event is a draft—the QR code and downloads activate once it’s published.
Can guests update their responses?
Yes. Each guest receives a personal link they can use to review or update their RSVP and signups before the event deadline.
Can SameTeam send reminders automatically?
Yes, on Organizer and Pro plans. Turn on the optional automatic reminder when you create or edit an event, and participating guests get a reminder email about 24 hours before it starts. You can also send reminders yourself from your dashboard anytime.
Can SameTeam track volunteer hours?
Yes! Organizer and Pro plans can export calculated scheduled volunteer hours based on signup start and end times. With Pro, volunteers can also select their shifts through My Signups in an Event Hub and print or save their own scheduled-hours report. Hours reflect scheduled shifts, not verified attendance.
How is SameTeam different from other event signup tools?
SameTeam keeps RSVPs, signups, reminders, and event details together in one place. Guests don’t need accounts or app downloads, and there are no ads or public attendee lists. Your guests are invited to your event—not to a marketing list.
Planning a group event? We’ll help you pull it together.
Create your first event free. Guests don’t need accounts, apps, or logins.
SameTeam is family-owned and built alongside the organizers who use it.